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School Record Amendment Process
Summary
Schools in California must respond to formal record amendment requests under FERPA and the California Education Code. Schools must reply within 10 days for CPRA requests and ensure student privacy. If denied, students have the right to a hearing. AB 1584 mandates data security for third-party disclosures.Full Conversation
must the school reply and abide to my formal rewquest? oi live in ca
Hi Evan,
For schools in California, they are generally required to respond to formal requests, especially under the California Public Records Act (CPRA).
- **CPRA Requirements**: Schools must reply within 10 days.
- **FERPA Requests**: For student records, schools must comply with the Family Educational Rights and Privacy Act (FERPA).
What type of information did you request from the school?
For schools in California, they are generally required to respond to formal requests, especially under the California Public Records Act (CPRA).
- **CPRA Requirements**: Schools must reply within 10 days.
- **FERPA Requests**: For student records, schools must comply with the Family Educational Rights and Privacy Act (FERPA).
What type of information did you request from the school?
but this a reasonable request that they can indeed make
Hi Evan,
For schools in California:
- **CPRA**: Schools must reply within 10 days to formal requests.
- **FERPA**: Schools must comply with this for student records.
What specific information did you request from the school? Knowing this will help clarify if your request is reasonable.
For schools in California:
- **CPRA**: Schools must reply within 10 days to formal requests.
- **FERPA**: Schools must comply with this for student records.
What specific information did you request from the school? Knowing this will help clarify if your request is reasonable.
Dear Sonia Quiroz,
I am writing to formally request an amendment to my education records maintained by San Marino High School. I have recently discovered that certain records related to my high school sports participation, which include sensitive personal information, are publicly accessible. This raises significant concerns regarding my privacy and safety.
As a male student who transitioned during my years at San Marino High, I faced numerous challenges, including a lack of adequate support for my identity and participation in sports. Inconsistent communication from the school indicated that starting hormone therapy would jeopardize my ability to compete on the boys’ teams for potential scholarships. Although I identify as male, I found myself participating on the girls’ teams due to this lack of support.
These circumstances have led to discrepancies in my athletic records: some display my previous legal name and sex, while others reflect my updated name without aligning with my current legal sex status. This situation not only misrepresents my identity but also puts me at risk of having my transition status publicly disclosed without my consent, which is distressing.
Legal Basis for My Request
I am confident that my request for record updates is supported by various laws and school policies designed to protect student privacy, including FERPA and the California Education Code. Specifically, sections addressing the accuracy of student records and the necessity of obtaining consent for public disclosures substantiate my need for these amendments.
Specific Requests for Amendment
I respectfully request the following amendments to ensure my records accurately reflect my identity and protect my privacy:
*.
Removal of my name and photographs from all records related to my sports participation.
*.
If removal isn’t possible, please replace my name with an anonymous placeholder.
*.
For photographs and videos that cannot be edited, I request that access be restricted to individuals directly involved.
Hi Evan,
Your request appears reasonable and well-justified under FERPA and the California Education Code. Schools must respond to your request within a reasonable timeframe. If they deny your request, they must provide a reason and inform you of your right to a hearing.
Would you like to know more about the process to follow if the school denies your request?
Your request appears reasonable and well-justified under FERPA and the California Education Code. Schools must respond to your request within a reasonable timeframe. If they deny your request, they must provide a reason and inform you of your right to a hearing.
Would you like to know more about the process to follow if the school denies your request?
this is how sher responded:
Hi Samuel,
I checked with the principal after reviewing some of the sites you provided. Some of them are publications out of our school and others are no longer maintained by anyone. He suggested you contact the newspapers directly. I was reviewing them and am a bit stuck on how to proceed. I was in the midst of the beginning of a new school year but have not forgotten about it.
Lets talk soon and see if you can help me with a solution to this as I do not know how all of these can be fixed to meet your request.
Hi Evan,
It seems you've received a response from the school that indicates some of the records you are concerned about are not maintained by them. This complicates things slightly, but you still have rights under FERPA and the California Education Code.
It seems you've received a response from the school that indicates some of the records you are concerned about are not maintained by them. This complicates things slightly, but you still have rights under FERPA and the California Education Code.
Next Steps:
- **Clarify Records**: Ask the school to specify which records they maintain and which ones they do not.
- **Contact Newspapers**: Reach out to the publications directly, as suggested.
- **Follow-Up**: If the school does not resolve your request, you can request a formal hearing under FERPA.
Would you like more detailed guidance on how to contact the newspapers or proceed with a hearing?
- **Clarify Records**: Ask the school to specify which records they maintain and which ones they do not.
- **Contact Newspapers**: Reach out to the publications directly, as suggested.
- **Follow-Up**: If the school does not resolve your request, you can request a formal hearing under FERPA.
Would you like more detailed guidance on how to contact the newspapers or proceed with a hearing?
i thought that regardless of whether the info was disclosed to a third-party or not it was the responsibility of the school to safeguard, considering the improper disclosure happened with them
Hi Evan,
You are correct that schools have a responsibility to safeguard student information. Here are some important points:
- **FERPA**: Schools must protect student privacy and have a duty to ensure that records they disclose to third parties are done so with proper consent.
- **California Education Code**: Schools must ensure accuracy and privacy of student records.
Would you like guidance on how to emphasize these responsibilities in your communication with the school?
You are correct that schools have a responsibility to safeguard student information. Here are some important points:
- **FERPA**: Schools must protect student privacy and have a duty to ensure that records they disclose to third parties are done so with proper consent.
- **California Education Code**: Schools must ensure accuracy and privacy of student records.
Would you like guidance on how to emphasize these responsibilities in your communication with the school?
no but
Hi Evan,
I understand your concern. While schools are responsible for safeguarding student information, when records are disclosed to third parties, it can complicate matters.
- **FERPA**: Schools must ensure proper consent for disclosure.
- **California Education Code**: Schools must maintain accurate and private records.
Would you like tips on drafting your follow-up communication to the school?
I understand your concern. While schools are responsible for safeguarding student information, when records are disclosed to third parties, it can complicate matters.
- **FERPA**: Schools must ensure proper consent for disclosure.
- **California Education Code**: Schools must maintain accurate and private records.
Would you like tips on drafting your follow-up communication to the school?
I need guidance for a guideline recitation of the regulation in which states the procedure that must be followed
Hi Evan,
I can provide a brief guideline recitation of the procedures under FERPA and the California Education Code to help you with your follow-up communication:
I can provide a brief guideline recitation of the procedures under FERPA and the California Education Code to help you with your follow-up communication:
FERPA (Family Educational Rights and Privacy Act)
- **Amendment Requests**: Students have the right to request amendments to their education records if they are inaccurate or misleading.
- **Response Time**: Schools must respond within a reasonable timeframe.
- **Hearing Rights**: If the request is denied, schools must inform the student of their right to a formal hearing.
- **Third-Party Disclosures**: Schools must obtain written consent before disclosing personally identifiable information from student records, unless an exception applies.
- **Amendment Requests**: Students have the right to request amendments to their education records if they are inaccurate or misleading.
- **Response Time**: Schools must respond within a reasonable timeframe.
- **Hearing Rights**: If the request is denied, schools must inform the student of their right to a formal hearing.
- **Third-Party Disclosures**: Schools must obtain written consent before disclosing personally identifiable information from student records, unless an exception applies.
California Education Code
- **Student Privacy**: Schools must protect the privacy of student records.
- **Accuracy**: Schools are required to ensure the accuracy of student records.
- **Amendments**: Students can request amendments to records to ensure they are not misleading or inaccurate.
Would you like more specific details on how to draft your follow-up communication?
- **Student Privacy**: Schools must protect the privacy of student records.
- **Accuracy**: Schools are required to ensure the accuracy of student records.
- **Amendments**: Students can request amendments to records to ensure they are not misleading or inaccurate.
Would you like more specific details on how to draft your follow-up communication?
not recitation* regulation
Hi Evan,
I understand you need the specific regulation text. Here are the key regulations under FERPA and the California Education Code:
**FERPA (Family Educational Rights and Privacy Act)**
- *** CFR § *.***: Schools must inform parents and students about their rights.
- *** CFR § *.***: Right to request an amendment of records.
- *** CFR § *.***: Schools must decide within a reasonable time and inform of hearing rights if denied.
**California Education Code**
- **§ ***: Parents/students can request record amendments if they are inaccurate or misleading.
- **§ ***: Schools must protect the privacy of student records.
Would you like further details on any specific regulation?
I understand you need the specific regulation text. Here are the key regulations under FERPA and the California Education Code:
**FERPA (Family Educational Rights and Privacy Act)**
- *** CFR § *.***: Schools must inform parents and students about their rights.
- *** CFR § *.***: Right to request an amendment of records.
- *** CFR § *.***: Schools must decide within a reasonable time and inform of hearing rights if denied.
**California Education Code**
- **§ ***: Parents/students can request record amendments if they are inaccurate or misleading.
- **§ ***: Schools must protect the privacy of student records.
Would you like further details on any specific regulation?
is there any more to *
Hi Evan,
Certainly, there's more to California Education Code § *. Here's a brief overview:
- **§ *(a)**: Schools cannot release directory information without giving public notice and allowing parents/students to opt-out.
- **§ *(b)**: Defines "directory information" and its permissible disclosures.
- **§ *(c)**: Schools must adopt a policy on releasing directory information.
Would you like more details on any specific subsection?
Certainly, there's more to California Education Code § *. Here's a brief overview:
- **§ *(a)**: Schools cannot release directory information without giving public notice and allowing parents/students to opt-out.
- **§ *(b)**: Defines "directory information" and its permissible disclosures.
- **§ *(c)**: Schools must adopt a policy on releasing directory information.
Would you like more details on any specific subsection?
whats ab *
Hi Evan,
Assembly Bill * (AB *) focuses on student data privacy. Here’s a brief overview rel****t to your situation:
- **AB ***: Applies to contracts between educational agencies and third-party providers regarding student data.
- **Responsibilities**: Ensures data security, prohibits unauthorized data mining, and mandates data deletion upon contract termination.
Would you like more detailed information on AB *?
Assembly Bill * (AB *) focuses on student data privacy. Here’s a brief overview rel****t to your situation:
- **AB ***: Applies to contracts between educational agencies and third-party providers regarding student data.
- **Responsibilities**: Ensures data security, prohibits unauthorized data mining, and mandates data deletion upon contract termination.
Would you like more detailed information on AB *?
how come you didnt mention this doesnt it apply
Hi Evan,
You're correct; AB * is rel****t to your situation. Here's how it applies:
- **AB ***: Schools must ensure that student data shared with third parties is protected, and contracts must include provisions for data security and privacy.
- **Responsibilities**: Schools must ensure third parties comply with data security measures and delete data when no longer needed.
Would you like to know how to emphasize this in your communication with the school?
You're correct; AB * is rel****t to your situation. Here's how it applies:
- **AB ***: Schools must ensure that student data shared with third parties is protected, and contracts must include provisions for data security and privacy.
- **Responsibilities**: Schools must ensure third parties comply with data security measures and delete data when no longer needed.
Would you like to know how to emphasize this in your communication with the school?
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